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Executive Assistant Full Time
About This Opportunity
Mozilla Corporation is hiring for an Executive Assistant to support Vice Presidents on the Communications, Marketing, and Policy Leadership Team.
They are looking for a highly organized professional who can manage executive operations, coordinate across multiple stakeholders, and provide administrative support in a fast-paced, global environment.
View their full job description and apply directly with them by clicking the apply button
*Please only apply if you meet the requirements*
What You Will Be Doing
- Serving as a key point of contact between executives, internal teams, and external partners
- Managing executive calendars, scheduling, and meeting coordination
- Coordinating domestic and international travel arrangements
- Preparing and managing expense reports
- Supporting executives across US and EU time zones
- Organizing internal and external meetings and events
- Planning logistics for executive offsites, team gatherings, and work weeks
- Building strong working relationships across the organization
- Handling confidential and sensitive information with discretion
- Ensuring timely communication, follow-up, and task completion
What They’re Looking For
- 5+ years of executive or administrative support experience
- Experience supporting one or more executives in a technology company or multi-location organization
- Strong experience with travel coordination, calendar management, and expense reporting
- Experience working with high-profile or sensitive external stakeholders
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to work independently, solve problems, and manage ambiguity
- Proficiency with Google Workspace (Google Suite)
- Commitment to collaboration, relationship building, and professionalism
Important Notes
- US Tier 1: $113,000 – $151,000 USD
- US Tier 2: $103,000 – $137,000 USD
- US Tier 3: $95,000 – $127,000 USD
- Performance-based bonus program
- Medical, dental, and vision coverage
- Retirement contributions with immediate vesting
- Quarterly wellness days
- Birthday leave
- Home office stipend
- Annual professional development budget
- Quarterly wellbeing stipend
- Paid parental leave
- Employee referral program
- Additional life, disability, and employee assistance benefits
