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Remote Executive Assistant to CEO Full Time NEW
About This Opportunity
n8n is hiring a remote Executive Assistant to support its CEO and Founder by managing executive operations, coordinating board-level activities, and building systems that improve executive support through automation.
This is a high-autonomy role where you’ll protect the CEO’s time, streamline operations, and help scale executive support in one of Europe’s fastest-growing AI companies.
View their full job description and apply directly with them by clicking on the apply button
*Please only apply if you meet the requirements*
What You Will Be Doing
- Managing the CEO’s calendar, priorities, and daily schedule
- Preparing meeting briefings and executive dashboards in Notion
- Coordinating travel, itineraries, expenses, and logistics
- Organizing board meetings and communicating with investors and senior stakeholders
- Managing inbound meeting requests and protecting the CEO’s time
- Preparing briefing materials by coordinating with internal teams
- Building automations to improve executive support workflows using AI and automation tools
- Supporting company events, offsites, and People team initiatives
- Identifying operational improvements and solving problems proactively
What They’re Looking For
- Experience supporting C-level executives or founders as an Executive Assistant
- Strong prioritization and decision-making skills in fast-paced environments
- Experience coordinating board meetings or senior executive stakeholders
- Exceptional attention to detail and organizational skills
- Ability to confidently manage executive calendars and protect executive time
- Strong written and verbal English communication skills
- Comfort using AI and automation tools to improve workflows
- Ability to work independently with minimal supervision
- High level of professionalism, discretion, and sound judgment
- Nice to have:
Experience using Notion
Experience building automations with n8n, Zapier, Make, or similar platforms
Experience coordinating company events or executive offsites
Interest in AI, workflow automation, and operational efficiency
Notes
- Equity (stock options) included
- Remote-first across Europe (multiple remote locations available)
- Visa sponsorship available for Germany
- 30 days paid vacation (Europe) plus public holidays
- Annual learning budget (€1,000 equivalent)
- Unlimited AI tools budget
- Monthly open-source contribution allowance
- Regular company hackathons and offsites
- Local health and pension benefits depending on country
