Executive Virtual Assistant Full Time

About This Opportunity

We are looking for an Executive Virtual Assistant – Operations & Scheduling Support for a growing US-based consulting and online business company we recruit for.

Important: We are not the employer. We are the matchmakers.
You will meet with us for an interview and/or directly with the hiring manager.
When we see a strong fit, we make sure your profile is clearly and positively presented to the hiring company.

If you are selected, you will work directly with the company.

Due to the volume of applications, we are only able to contact shortlisted candidates.
If you do not hear back, it means we are not moving forward with your application at this time.

Accepting Applicants: Remote From Anywhere

Scroll to the end for application instructions.

*Please only apply if you feel you match the requirements below.*

What You’ll Be Doing

• Managing calendars, meetings, and daily schedules
• Organizing emails and prioritizing inbox communication
• Coordinating tasks between internal teams and clients
• Preparing documents, notes, and meeting summaries
• Handling basic project tracking and follow-ups
• Supporting day-to-day business operations
• Keeping workflows organized and structured

Requirements

• Experience as a Virtual Assistant or Executive Assistant
• Strong written English communication
• Familiar with tools like Google Workspace, Notion, or ClickUp
• Highly organized with attention to detail
• Comfortable working with business owners or executives
• Able to manage multiple priorities calmly and efficiently

What You Bring

• You keep work organized and structured
• You communicate clearly and professionally
• You handle responsibility without needing constant direction
• You are reliable with schedules and deadlines
• You adapt quickly to new tools and systems

Why Work With This Company

• Long-term stable executive support role
• Direct work with business leadership
• Structured workflows and clear expectations
• Opportunity to grow into operations or management support roles
• Exposure to high-level business processes

How Strong Applicants Apply

When you click Apply, you’ll be asked to send us a short application message.
In that message, include:

• Option A (Preferred): Short Video Pitch (under 2min)

Record a quick video covering:
Who you are
Why this role fits you
Why you are interested in this opportunity
How you normally work and handle your tasks
If you’ve done similar work before, explain your daily routine
If you don’t have direct experience, explain what else you bring and how you would handle the role

You can add the video in a:
Google Drive link (set access to “Anyone with the link”) OR Loom link
Include it in your application message

• Option B: Written Pitch (if you cannot record a video)

Write the same answers directly in your application message.

Important Note

We encourage video submissions because:

• It helps us understand how you communicate
• It saves time for both sides
• It helps you build a key VA skill: presenting yourself clearly and professionally

Tagged as: Calendar Management VA, ClickUp Assistant, Executive Assistant Remote, Executive Virtual Assistant, Notion VA, Operations VA, Remote Admin Assistant