Operations Virtual Assistant – Work for a VA Agency Contract

About This Opportunity

We are looking for an Operations Virtual Assistant for a growing US-based VA agency and recruitment partner network we recruit for.
This role is designed for experienced VAs who prefer working inside an agency environment with multiple clients and structured service delivery.

Important: We are not the employer. We are the matchmakers.
You will meet with us for an interview and/or directly with the hiring manager.
When we see a strong fit, we make sure your profile is clearly and positively presented to the hiring company.

If you are selected, you will work directly with the company.

Due to the volume of applications, we are only able to contact shortlisted candidates.
If you do not hear back, it means we are not moving forward with your application at this time.

Accepting Applicants: Remote From Anywhere

Scroll to the end for application instructions.

*Please only apply if you feel you match the requirements below.*

What You’ll Be Doing

• Supporting multiple client accounts across different industries
• Assigning tasks to VAs and tracking delivery
• Managing internal workflows and task systems (ClickUp / Trello / Asana)
• Communicating with clients regarding task updates
• Ensuring deadlines and service quality are met
• Helping onboard new VA team members
• Supporting daily agency operations and coordination

Requirements

• Experience working as a VA (agency experience is a strong plus)
• Strong organizational and coordination skills
• Familiar with project management tools (ClickUp, Trello, Notion)
• Good written English and client communication ability
• Comfortable managing multiple clients/tasks at once
• Leadership or coordination experience preferred

What You Bring

• You understand how agencies operate
• You can manage multiple moving parts without confusion
• You communicate clearly with clients and team members
• You ensure work gets delivered on time and correctly
• You enjoy structured but fast-moving coordination work

Why Work With a VA Agency

• Work inside a structured VA agency environment
• Exposure to multiple industries and clients
• Long-term growth into operations manager or team lead
• Stable workload with variety of tasks
• Ideal for experienced VAs moving beyond freelance work

How Strong Applicants Apply

When you click Apply, you’ll be asked to send us a short application message.
In that message, include:

• Option A (Preferred): Short Video Pitch (under 2min)

Record a quick video covering:
Who you are
Why this role fits you
Why you are interested in this opportunity
How you normally work and handle your tasks
If you’ve done similar work before, explain your daily routine
If you don’t have direct experience, explain what else you bring and how you would handle the role

You can add the video in a:
Google Drive link (set access to “Anyone with the link”) OR Loom link
Include it in your application message

• Option B: Written Pitch (if you cannot record a video)

Write the same answers directly in your application message.

Important Note

We encourage video submissions because:

• It helps us understand how you communicate
• It saves time for both sides
• It helps you build a key VA skill: presenting yourself clearly and professionally

Tagged as: ClickUp VA, Operations Assistant VA, Project Coordinator VA, Remote Agency VA Job, VA Team Leader Assistant, Virtual Assistant Team Support