Senior Real Estate Virtual Assistant Contract

About This Opportunity

We are looking for a Senior Real Estate Virtual Assistant – Lead Management & CRM Operations for a growing US-based Real Estate Investment company we recruit for.

Important: We are not the employer. We are the matchmakers.
You will meet with us for an interview and/or directly with the hiring manager.
When we see a strong fit, we make sure your profile is clearly and positively presented to the hiring company.

If you are selected, you will work directly with the company.

Due to the volume of applications, we are only able to contact shortlisted candidates.
If you do not hear back, it means we are not moving forward with your application at this time.

Accepting Applicants: Remote From Anywhere

Scroll to the end for application instructions.

*Please only apply if you feel you match the requirements below.*

What You’ll Be Doing

• Managing full lead pipelines inside Podio / HubSpot / CRM systems
• Overseeing lead quality and categorization
• Improving CRM structure and workflow efficiency
• Handling high-volume lead follow-ups and segmentation
• Coordinating with acquisitions and sales teams
• Monitoring performance of lead conversion stages
• Identifying gaps in lead systems and improving processes

Requirements

• Strong experience in Real Estate CRM management (Podio required or similar)
• Proven VA or operations experience in real estate
• Excellent written English
• Strong analytical and system-thinking ability
• Ability to manage workflows independently
• Experience working with US-based teams

What You Bring

• You understand how lead systems impact revenue
• You improve structure, not just follow instructions
• You manage complexity with clarity
• You take ownership of results, not just tasks

Why Work With the Company

• High-responsibility role with direct business impact
• Long-term stable position
• Work closely with experienced investors
• Opportunity to move into operations or team lead roles
• Performance-based growth potential

How Strong Applicants Apply

When you click Apply, you’ll be asked to send us a short application message.
In that message, include:

• Option A (Preferred): Short Video Pitch (under 2min)

Record a quick video covering:
Who you are
Why this role fits you
Why you are interested in this opportunity
How you normally work and handle your tasks
If you’ve done similar work before, explain your daily routine
If you don’t have direct experience, explain what else you bring and how you would handle the role

You can add the video in a:
Google Drive link (set access to “Anyone with the link”) OR Loom link
Include it in your application message

• Option B: Written Pitch (if you cannot record a video)

Write the same answers directly in your application message.

Important Note

We encourage video submissions because:

• It helps us understand how you communicate
• It saves time for both sides
• It helps you build a key VA skill: presenting yourself clearly and professionally

Tagged as: High-Level VA Role, Lead Management Specialist, Podio Expert VA, Real Estate CRM Manager, Remote Operations VA, Senior Virtual Assistant