CRM Cleanup & Lead Organization Virtual Assistant Project

About This Opportunity

We are looking for a CRM Cleanup & Lead Organization Virtual Assistant for a real estate investment company we recruit for.
This is a Project-Based (One-time + potential ongoing work)

Important: We are not the employer. We are the matchmakers.
You will meet with us for an interview and/or directly with the hiring manager.
When we see a strong fit, we make sure your profile is clearly and positively presented to the hiring company.

If you are selected, you will work directly with the company.

Due to the volume of applications, we are only able to contact shortlisted candidates.
If you do not hear back, it means we are not moving forward with your application at this time.

Accepting Applicants: Remote From Anywhere

Scroll to the end for application instructions.

*Please only apply if you feel you match the requirements below.*

What You’ll Be Doing

• Cleaning and organizing existing CRM data (Podio / HubSpot)
• Removing duplicates and outdated leads
• Structuring pipelines properly
• Fixing missing or incorrect lead data
• Categorizing leads by stage and status
• Ensuring CRM is ready for active follow-up campaigns

Requirements

• Experience with CRM systems (Podio or HubSpot preferred)
• Strong attention to detail and data accuracy
• Experience with large datasets or lead lists
• Ability to work independently on defined deliverables
• Previous VA or data management experience

What You Bring

• You know how to structure messy data into clean systems
• You work fast but accurately
• You can follow clear project instructions
• You are comfortable delivering results, not just ongoing tasks

Why Work on This Project

• Short, clearly defined scope of work
• Fast turnaround project with potential repeat work
• Ideal for VAs with existing clients looking for extra income
• Opportunity to build long-term CRM management relationships

How Strong Applicants Apply

When you click Apply, you’ll be asked to send us a short application message.
In that message, include:

• Option A (Preferred): Short Video Pitch (under 2min)

Record a quick video covering:
Who you are
Why this role fits you
Why you are interested in this opportunity
How you normally work and handle your tasks
If you’ve done similar work before, explain your daily routine
If you don’t have direct experience, explain what else you bring and how you would handle the role

You can add the video in a:
Google Drive link (set access to “Anyone with the link”) OR Loom link
Include it in your application message

• Option B: Written Pitch (if you cannot record a video)

Write the same answers directly in your application message.

Important Note

We encourage video submissions because:

• It helps us understand how you communicate
• It saves time for both sides
• It helps you build a key VA skill: presenting yourself clearly and professionally

Tagged as: CRM Cleanup VA, Data Entry Virtual Assistant, HubSpot VA, Lead List Cleaning, Podio Specialist, Project-Based VA Work, Real Estate Data VA