Administrative Assistant Contract Full Time

About This Opportunity

We are looking for a reliable and detail-oriented remote Administrative Assistant to support a fast-paced remote team with day-to-day operations and coordination tasks.

This role is suited for someone who is highly organized, proactive, and comfortable handling a variety of administrative responsibilities including email management, recruitment support, and general coordination work.

You should be confident communicating in English, able to work independently, and willing to support across multiple functions as needed in a remote environment.

Company: B12
Accepting Applicants From: Remote from Colombia, India, Mexico, Argentina, Philippines

View the full job description and apply directly with B12
*Please only apply if you genuinely think you meet the requirements.*

What You Will Do

• Manage and organize email inboxes
• Support recruitment and candidate coordination tasks
• Handle general administrative and operational duties
• Assist with scheduling, documentation, and internal coordination
• Participate in daily virtual coordination meetings
• Support different teams with ad-hoc tasks as needed
• Maintain organized workflows and ensure timely follow-ups

What They’re Looking For

• Strong written and verbal English communication skills
• Highly organized and detail-oriented mindset
• Previous experience as a virtual assistant or administrative assistant (preferred)
• Ability to multitask and work independently in a remote environment
• Positive, proactive attitude and willingness to support across tasks
• Reliable internet connection and availability during working hours
• Comfortable using WhatsApp for coordination

Nice To Have

• Experience with AI tools to support productivity
• Basic video creation or editing skills
• Basic graphic design or content creation skills
• Familiarity with website tools or CMS platforms
• Previous experience supporting recruitment processes

Work Schedule

• You must be available online and responsive during the following hours (Eastern Time):
  Monday – Friday: 12:00 pm – 7:00 pm ET
  Saturday – Sunday: 10:00 am – 12:00 pm ET

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