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Freelancers / Remote / Virtual Assistant
Virtual Assistant Contract Full Time
About This Opportunity
Skin Clique is looking for a proactive and highly organized Virtual Assistant to support providers with administrative operations, patient communication, scheduling, reporting, and practice growth support.
This role is ideal for someone who enjoys helping others stay organized, thrives in fast-paced environments, communicates professionally, and can independently manage multiple priorities while supporting healthcare and wellness professionals remotely.
You’ll work closely with providers to help streamline operations, improve patient experiences, and support the daily workflows that help practices grow and run efficiently.
Company: Skin Clique
Accepting Applicants From: Remote from within the United States
View the full job description and apply directly with Skin Clique
*Please only apply if you genuinely think you meet the requirements.*
What You Will Do
- Manage provider calendars, inboxes, scheduling, and follow-ups
- Prechart patient appointments accurately before provider visits
- Support patient communication workflows, reminders, and check-ins
- Maintain accurate records within EMR and internal systems
- Track tasks and updates using Trello
- Assist with logistics for virtual and in-person provider events
- Create and manage patient engagement lists and tracking systems
- Support marketing and practice growth initiatives
- Track campaign engagement and provider performance metrics
- Help manage inventory, order tracking, and reorders
- Prepare monthly reports and operational summaries
- Collaborate with internal teams regarding scheduling, billing, and support needs
- Ensure all patient and provider information remains secure and compliant
What They’re Looking For
- Previous experience as a Virtual Assistant or Administrative Assistant
- Strong organizational and multitasking skills
- Excellent written and verbal English communication skills
- High attention to detail and ability to self-review work
- Ability to work independently without constant supervision
- Professional, proactive, and solution-oriented mindset
- Experience managing multiple tasks and priorities remotely
- Reliable home office setup and stable internet connection
- Strong follow-through and accountability
- Availability Monday–Friday, 9:00 AM–5:00 PM ET
- U.S.-based candidates only
Nice To Have
- Experience in healthcare, aesthetics, wellness, or medical administration
- Familiarity with EMRs such as Zenoti
- Experience using Trello, CRM systems, or scheduling platforms
- Social media management experience
- Experience supporting patient-facing operations
- Knowledge of marketing workflows and engagement tracking
What They Offer
- Fully remote work environment
- Full-time contractor opportunity (1099)
- Competitive hourly compensation based on experience
- Opportunity to work with a growing nationwide wellness and aesthetics company
- Collaborative and supportive remote team environment
- Long-term growth potential in a fast-growing company
