Remote Executive Assistant to CEO Full Time

About This Opportunity

Percona is hiring a remote Executive Assistant to CEO to manage the CEO’s schedule and provide administrative support to the Executive Leadership Team.

You’ll coordinate meetings, travel, board materials, presentations, communications, and follow-ups while helping the CEO stay organized and focused.

Location: Budapest, Amsterdam, Athens, Dublin, Lisbon, London, Warsaw, or Zagreb

Timezone: Central European Time (CET)

What You Will Be Doing

Manage and maintain the CEO’s calendar
Coordinate recurring executive and company-wide meetings
Schedule meetings with the CEO, Executive Leadership Team, and Board
Help prepare board presentations, documents, and meeting materials
Assist with project plans, presentations, and other executive documents
Support conference talk submissions and preparation
Arrange CEO travel, including flights and accommodations
Create Zoom links and support virtual meetings
Attend meetings, take accurate minutes, and publish decisions and action items
Track meeting follow-ups and ensure agreed actions are completed
Help manage the CEO’s email backlog and prioritize important communications when needed
Prepare and submit expense reports
Provide additional administrative support to the executive team as required

Requirements

3+ years of experience in an Executive Assistant or administrative support role
Fluent written and spoken English
Ability to work remotely while aligning with the Central European Timezone
Strong organizational and time-management skills
Excellent written communication
Strong discretion and ability to handle confidential information
Ability to work independently with minimal direction
Comfortable receiving and acting on feedback
Clear, professional communication, including under pressure
Friendly and outgoing personality, with the ability to represent the CEO and company professionally
Flexible and able to adapt when priorities change
Comfortable navigating ambiguity and working collaboratively to find solutions

Preferred Experience

Previous experience supporting executive leadership
Experience working in a technology or software company
Experience managing complex executive calendars, meetings, travel, and communications

View their full job description and apply directly with them by clicking on the apply button

*Please only apply if you meet the requirements*

Tagged as: Administrative Assistant, CEO Executive Assistant, Executive Administration, Executive Assistant, Executive Assistant Remote, Executive Assistant to the CEO, Executive Operations, Executive Support, remote Executive Assistant, Senior Executive Assistant